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The Pacific Manuscripts Bureau, affectionately known as PAMBU, is a not-for-profit organisation auspiced by the School of Culture, History and Language at the College of Asia and the Pacific. Its collection spans four centuries and includes records from individuals and organisations such as churches, businesses, governments and civil society organisations. It was established in 1968 in the Research School of Pacific Studies at the Australian National University (ANU) in Canberra.
"Librarians and academics of the time observed that the primary documentation required to study the Pacific in any depth was difficult to access and often vulnerable. Archives and manuscripts were often in private hands or stored in churches, offices and residences in remote parts of the Pacific. The humid climate and vulnerability to natural disasters were considered threats to archival materials," explains Kari James.
"This multi-institution, multi-nation collaboration is a rare and innovative project that has endured half a century and enabled research in many disciplines through preservation of, and access to, primary documents on subjects as diverse as religious missions, linguistics, whaling, colonial administration and coffee production, amongst others," says Kari James, the current archivist and Executive Officer at PAMBU.
In 2018 the Bureau marks half a century of documenting and safeguarding records about Pacific nations and communities.
It is considered the most extensive collection of non-government primary documentation on the Pacific Islands that is available to researchers, comprising more than 4,000 microfilms, over 8,500 digitised photographs and over 130,000 pages of newly digitised documents.
Ewan Maidment was the archivist for the Pacific Manuscripts Bureau for 17 years from 1995 to 2012. He laughs as he remembers his job interview. "They asked me: how's your back? Some people think that the work of an archivist is just glorified filing. It turned out that there was a lot more to it than that."
"There are so many different cultures in the Pacific. I learned to open my mind to the environment and the people. The reciprocity and island style hospitality was always generous. I hope I gave back enough."
For Ewan the most importance of the archive is its role as part the infrastructure of the Pacific as a whole. Relationships are the thing have made it possible to keep the documentary heritage of the Pacific accessible.
"In a collecting archive you establish relationships right across the field you are working in, you get to know the people, you travel around to work with them, there is interaction, reciprocity, there are ongoing relationships, not just dead bodies of records but continuing transfers of records. There is a lot of goodwill."
There were many adventures in Ewan's long tenure as the PAMBU archivist.
"I once worked on the Levers Archives in the Russell Islands in Guadalcanal in the Solomon Islands. I was in Honiara and was waiting for the ferry across, but there had been a cyclone and the ferry didn't come, so I got on a mission plane out to the islands. It was the kind of plane that the pilot says a prayer before you take off."
Nonetheless Ewan arrived safely and found that the records at Yandina were in a beautiful, purpose-built structure outside the admin office. Levers had been operating that coconut plantation since the 1920s, for copra. "You could smell the copra ovens nearby, it has quite an acrid smell," he remembers. The records included land acquisition records and other company records.
The question in the job interview makes sense in light of the process of the fieldwork. "To make the microfilm I'd use a Hirokawa camera, which weighed about 19 kilograms, I'd have to take the film for the camera, so on a trip like that I'd have to take about 25 rolls, which was another 20 kilos plus the extra gear," he explains.
"Reels are about 130 feet long, I'd get about 600 exposures on a reel, I could get 1200 pages if I took two pages at a time. Depending on the material I was copying and its condition, it would be between 1 and 3 reels a day."
It was monotonous work, but Ewan has very fond memories. "I worked long hours there, but going back at night in Yandina I remember the fireflies in the coconut groves. The Russell Islands are a stunning set of islands," he recalls.
He left the island on a banana boat very early in the morning, about 4am. "The captain prayed again before we left, and we headed off in the darkness through a maze of islands. He had no map except for his sense of the sea and a spare can of petrol. On the other side I got on a truck back to Honiara. Very glorified filing indeed," remarks Ewan.
During 2014, then Executive Officer Kylie Moloney oversaw the transition from microfilm to digital. All new collections since 2015 have been captured digitally and delivered to member libraries via an online platform. Digital collections are now more accessible to more communities in the Pacific than was possible with microfilm.
"The Bureau has recognised the risk to archival materials in the Pacific, primarily due to the harsh Pacific climate. With Pacific Islands already experiencing the brunt of climate change, the work the Bureau has done in the past and will continue to do in the future, is more important than ever," says Kari James.
To celebrate the 50th anniversary the University of Papua New Guinea will join as a subscribing institution. The University Librarian from UPNG Leah Kalamoroh, will sign the Member Agreement at a special event the Australian National University on the 8th of August.
Tickets are available on Eventbrite.